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Associate Director of Institutional Giving – New York

The American Academy in Rome, an American overseas center for independent study and advanced research in the arts and humanities, seeks an Associate Director of Institutional Giving to join its dynamic and fast-paced Development department.


The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

The Academy seeks an Associate Director of Institutional Giving to join its dynamic and fast-paced Development department. The position is based at the Academy’s New York City office. Responsible for foundation, government, and corporate fundraising, this full-time position reports directly to the Vice President of Development.

Essential Duties and Responsibilities

  • Working closely with executive and program staff, oversee all aspects of institutional giving efforts
  • Support the President and Vice President of Development in securing and managing gifts from their institutional giving portfolios
  • Raise and manage gifts from own portfolio
  • In coordination with senior staff, steward current relationships, identify new prospects for cultivation and solicitation, and develop strategy for approach
  • Create and implement expanded corporate giving strategy
  • Write compelling grant proposals and timely reports to secure new commitments and renewals (approximately 30 proposals per year)
  • Manage compliance with endowment and grant-related requirements and reports
  • Prepare strategic talking points and other materials for donor meetings
  • Develop, implement, and maintain database and other systems for tracking and forecasting activity
  • Provide editing and writing support for Development, communications, and program initiatives as needed and directed
  • Assist Vice President in managing the department, providing management and other support of Development initiatives as needed and directed
  • Participate in Academy meetings, events, and programs
  • Perform other duties and projects as needed and assigned

Qualification, Skills and Knowledge Requirements

  • Bachelor’s degree with at least 5 to 7 years institutional fundraising experience required, experience in arts or educational setting required
  • Master’s degree in arts or humanities preferred
  • Impeccable writing skills, ability to write quickly and under deadline pressure
  • Proven track record in writing proposals that win grants from institutional funders
  • Experience working with endowment grants is encouraged
  • Proven strength in effectively prioritizing and managing time, taking initiative, communicating potential needs, juggling multiple projects with strong attention to detail
  • Willingness and flexibility to support shifting priorities
  • Outstanding oral and interpersonal communication skills, with ability to interact professionally and work productively with a wide range of constituents
  • Experience working with development databases; Raiser’s Edge experience a plus
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
  • Knowledge of Italian language is helpful
  • Ability and willingness to work evenings and weekends and to travel occasionally

To apply, please submit a cover letter, résumé, and two development-related writing samples to https://aarome.bamboohr.com/jobs/view.php?id=14. No telephone inquiries or recruiters please. The American Academy in Rome is an Equal Opportunity Employer.

Senior Manager of Development, Special Events – New York

The Academy seeks an experienced, skilled, and resourceful Senior Manager of Development, Special Events to participate in the development and implementation of strategies and tactics to increase event revenue and ensure the seamless execution of major events.


The American Academy in Rome is an American overseas center for independent study and advanced research in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.

The Academy seeks an experienced, skilled, and resourceful Senior Manager of Development, Special Events to participate in the development and implementation of strategies and tactics to increase event revenue and ensure the seamless execution of major events. The Senior Manager of Special Events will plan and execute the Academy’s two annual Galas—a fall Gala in New York and a spring Gala in Rome—which together raise over $1.25 million a year and have room to grow. This role spearheads the coordination of the annual Rome Prize Ceremony in New York and manages other Development-related special events in New York and the United States as needed.

This position reports to the Vice President of Development and takes direction from the Associate Director of Development, Individual Giving and Board Relations. The Senior Manager is a member of the Development team in New York who works in close coordination with Development staff in Rome, the Academy’s external events consultant(s), and with volunteer event leadership and trustees. The Senior Manager directly manages the part time Development Officer based in the Rome office and the Event Consultant(s), and provides event-related direction to the External Affairs Officer in Rome.

The Senior Manager’s work is approximately 50% fundraising-related and 50% coordination, production, and administration-related duties. Working with the Vice President of Development and institutional leadership, the successful candidate will develop and implement strategies to meet and exceed revenue goals for the two annual Galas. They will also oversee all aspects of the two Galas and the Rome Prize Ceremony, including planning, organizing, coordinating, and executing all timelines, logistics, production, and budgets.

To perform this job successfully, an individual must be able to perform each essential function at a high level. The requirements listed below are representative of the knowledge, skill, and/or ability required:

  • Bachelor’s degree required
  • Five to seven years of experience managing special events for nonprofit organizations, preferably arts, cultural, or academic organizations
  • Demonstrated ability to meet fundraising goals and a track record of closing event-related gifts and sponsorships
  • Familiarity with New York City fundraising event culture and with producing events internationally is beneficial
  • Exceptional interpersonal and communication skills
  • Excellent judgment and discretion in handling confidential and sensitive information
  • Proven strength in time management, taking initiative, thinking and learning quickly, juggling multiple duties and tasks, and meeting deadlines in a fast paced environment
  • Ability to balance working independently with working collaboratively as part of a team
  • Strong organizational skills, accuracy, and meticulous attention to detail
  • Experience preparing and managing budgets, including tracking revenues and expenses
  • Working knowledge of Italian language is helpful
  • Proficiency in donor database software (preferably Raiser’s Edge) and in Microsoft Office applications including Word, Excel, and PowerPoint, as well as Google applications including Gmail and Google Drive
  • Ability and willingness to work evenings and weekends

The American Academy in Rome is an equal opportunity employer.

Applications should be submitted at online at https://aarome.bamboohr.com/jobs/view.php?id=15.