L’American Academy in Rome è il più antico centro estero per la ricerca e lo studio delle arti e delle discipline umanistiche. Ogni anno, l’Academy assegna il Premio di Roma a un gruppo selezionato di artisti e studiosi che sono invitati a vivere e lavorare in una comunità internazionale dinamica nel cuore di Roma. Per supportare il lavoro di questi Fellows, l’Accademia ospita anche programmi a Roma, New York e negli Stati Uniti.

AAR è un datore di lavoro per le pari opportunità.

The RSFP Sous Chef is the right hand of the Head Chef and the RSFP Chef, Interns Supervisor, whom they replace in their absence. The RSFP Sous Chef organizes and oversees food preparation, assigns tasks to kitchen staff under their supervision, and performs food processing and preparation duties.

Key Responsibilities

• Preparing and plating dishes
• Supervising colleagues and interns, assigning them tasks
• Ensuring the kitchen runs smoothly in the absence of the Head Chef and RSFP Chef, Interns Supervisor
• Assisting the chefs in the creation and design of menus
• Monitoring and ensuring compliance with RSFP's core principles, such as sustainability and sourcing of ingredients, food waste reduction, composting, etc.
• Proposing and creating new dishes
• Supporting the chefs in purchasing and storing food supplies

Required Skills

• Proficiency in professional cooking techniques
• Manual dexterity at the stove
• Creativity and talent
• Accuracy and precision in work
• Organizational and management support skills
• Stress and fatigue resilience
• Positive attitude in staff supervision
• Must possess the HACCP certificate to ensure compliance with Italian hygiene standards in kitchen and storage environments

Work Environment

• The position is a full-time (40 hours per week) position based in Rome
• The RSFP Sous Chef is expected to have a degree of flexibility to ensure a constant workflow.
• Work shifts may be during the day or in the evening. 8 hours per day plus a half-hour break from Monday to Friday.
• Although a schedule will be established in line with the Academy's needs, please note that, for extraordinary reasons, changes may occur and will be communicated by the Head Chef with prior notice

Compensation & Benefits

An Italian determined contract will be offered under the CCNL Commercio at level 4, with an annual gross salary ranging from €26,000 to €28,000, with some flexibility based on experience

Apply

• Applicants must possess the legal right to work in Italy
• Please submit your resume and a cover letter detailing your qualifications and interest.
• Applications will be reviewed on a rolling basis until the position is filled.

Position Summary

The Assistant Controller will serve as a key member of the Finance & Administration team, responsible for leading the execution of the day-to-day financial operations of the New York Office. In addition to leading core accounting functions, this role will play a critical strategic and operational role in supporting the CFO and Director of Finance and Administration. The position is designed to include direct oversight of the Academy’s HR operations through a Professional Employer Organization (PEO) partner.

Key Responsibilities

Financial Management and Accounting

• Lead the New York Office Month end close process. Maintain the general ledger, supervise day-to-day accounting functions, including accounts payable (AP), accounts receivable (AR), payroll, ensuring compliance with GAAP and AAR’s internal policies.
• Monitor and reconcile financial transactions, including bank and credit card accounts, ensuring accurate documentation.
• Support cash flow management and forecasting, vendor payments via bill.com, manage cash transfers to the Rome office and collaborate with Development Department on various incoming revenue streams.
• Partner with Development to reconcile cash and stock gifts donations and pledges between Sage Intacct and Salesforce and ensure that adequate support documentation is attached to entries.
• Support financial audits, coordinate with auditors, and lead preparation of audit schedules and documentation.
• Coordinate with finance staff in Rome to on various accounting deliverables.

HR & PEO Oversight

• Serve as the primary liaison between the American Academy in Rome and its selected Professional Employer Organization (PEO).
• Own all aspects of the PEO relationship including onboarding, payroll processing, employee benefits administration, and regulatory compliance.
• Coordinate the processing of bi-weekly or semi-monthly payroll in partnership with the PEO and ensure alignment with accounting.
• Manage the HR Information System data integrity, reporting, and staff recordkeeping in coordination with the PEO platform.
• Support the CFO and Director of Finance and Administration in implementing and maintaining HR policies, training, and onboarding protocols.

Team Leadership and Process Improvement

• Supervise and mentor Accountant, ensuring clear deliverables and professional development.
• Lead process improvement initiatives to enhance the efficiency, accuracy, and scalability of accounting and HR workflows.
• Foster collaboration between the Finance and Administration departments in New York and Rome as well as other functional departments.

Qualifications

• Education: Bachelor’s degree in Accounting, Finance, or related field
• Experience: Minimum 7–10 years of progressive nonprofit accounting experience. Prior work with PEOs as well as Audit/Accounting practice is highly desirable.
• Skills:
  • Deep working knowledge of multiple restricted fund management.
  • Familiarity with Financial Edge, Sage, Salesforce is highly desirable.
  • Proficiency in Microsoft Excel, including pivot tables and advanced formulas.
  • Strong organizational, analytical, and communication skills.
  • Ability to handle sensitive information with discretion.

Work Environment

This is a full-time position based in New York. Must be in the office at least 4 days a week.

Compensation & Benefits

• Competitive salary commensurate with experience.
• The salary range for this role is between $100k–$120k depending on experience.
• Comprehensive benefits package (health, dental, vision, 403(b) with employer match, paid leave).
• Access to cultural and academic events and resources.
• Opportunity to work with a mission-driven, globally impactful institution.

How to Apply

Please submit your resume and a cover letter detailing your qualifications and interest in the position here. Applications will be reviewed on a rolling basis until the position is filled. The compensation is $100,000–$120,000 annually.

Equal Opportunity Employment: The American Academy in Rome is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.