The American Academy in Rome is the oldest overseas center for research and study in the arts and humanities. Each year, the Academy awards the Rome Prize to a select group of artists and scholars who are invited to live and work in a dynamic international community in the heart of Rome. To support the work of these Fellows, the Academy also hosts programming in Rome, New York, and around the United States.
AAR is an Equal Opportunity Employer.
Andrew W. Mellon Humanities Professor
The American Academy in Rome invites applications for the position of its Rome-based Andrew W. Mellon Professor in the Humanities beginning in summer 2024, for an initial term of two years (2024-2026), with the potential for two one-year renewals.
We are seeking a scholar with an outstanding record of research and imagination to contribute strongly to the intellectual profile of the Academy and its leadership team. The Mellon Professor is the public face of the humanities at the Academy and is also responsible for assisting the Rome Prize Fellows across the Academy’s humanities fields (Ancient, Medieval, Renaissance/Early Modern, Modern Italian, Conservation and Historic Preservation) The Mellon Professor supports Fellows with scholarly guidance, facilitation of Roman and Italian contacts, and works with the Director, Heiskell Arts Director and President on programming and publications. The Mellon Professor plays a key role in advancing the Academy’s mission and maintaining the high quality of its programs.
Since 1894 the American Academy of Rome has functioned as a residential center for research and creativity. Its purpose has always been to enable highly motivated scholars and artists to immerse themselves in the experience of Rome ancient and modern, and to be inspired by daily exchange with the other members of this creative community. The Academy has made an outsized impact on the intellectual and cultural life of the United States, numbering among its Fellows and Residents 452 Guggenheim Fellows, 52 Pulitzer Prize-winners, 33 MacArthur Fellows, 11 Grammy-awardees, 9 Pritzker Prize-winners, 8 Poet Laureates and 5 Nobel Prize laureates.
Approximately 35 Fellows are selected as winners of the Rome Prize each year by rotating juries in the different fields. Additionally, this community is enriched by invited Residents across the disciplines, as well as an array of visiting artists and scholars.
The Academy is led by the President, who is based in its New York offices, and its programs and operations in Rome are led by the Director, with the guidance of the Andrew Heiskell Arts Director and Mellon Professor in the Humanities.
The Mellon Professor reports to the Director and works closely with the Director, the Heiskell Arts Director, supported by the Deputy Director for Fellowships and Programs in Rome, and the President in New York.
A. Rome Prize Fellows
- Provide scholarly guidance, mentoring, and feedback to all Fellows, especially those in the humanities, across a wide, diverse, and evolving range of subjects, issues, and projects;
- Facilitate contacts and dialogue between Fellows and their Italian counterparts in academic, cultural, and other institutions and agencies in Rome and elsewhere;
- Help design, organize, and lead compelling and relevant site visits and longer trips in and around Rome, Italy, and the Mediterranean in coordination and collaboration with the Director, the Heiskell Arts Director, as well as the Curator of Archaeology and Program Manager of the Classical Summer School.
- Participate in administering the Fellows Project Fund, including informing, and encouraging Fellows to apply, reviewing proposals, and awarding funding;
- Strengthen and expand the Academy’s reach and presence in Roman scholarly and creative communities by building relationships and collaborating with local institutions, including Italian universities and foreign schools;
- Collaborate and coordinate with the Heiskell Arts Director in all aspects of supporting Fellows;
- Perform other responsibilities and tasks related to supporting Fellows as needed and directed by the Director and the President.
B. Programs and Publications
- Work closely and collaboratively with the Director and the President as well as the Programs staff to develop, plan, and execute a full roster of vibrant annual programs and events in the humanities and arts;
- Support the Programs staff in program coordination, communications, and outreach in a professional, respectful, and meaningful manner;
- Collaborate with the Heiskell Arts Director in programs coordination and support the Programs staff in all efforts;
- Perform other responsibilities and tasks related to programs as needed and directed by the Director and President.
C. Administration and Fundraising
- In conjunction with and as directed by the Director, participate as needed in administrative support for humanities programming at the Academy, including planning discussion topics, researching, and preparing background and presentation materials, and attending meetings;
- Attend and participate fully in appropriate staff meetings in Rome and with New York;
- Have a robust and visible presence at the Academy at internal and public events, in the office, communal spaces, and at meals;
- Support fundraising efforts as requested by coordinating with the Director and development staff in New York and Rome; representing and promoting the Academy’s mission and programs to donors and potential supporters; and providing information and updates on needs and progress for proposals and reports;
- As requested by the Director, represents the Academy at functions and with organizations in Rome and Italy;
- Assist with after-hour emergencies and other situations and participate in shared on-call duties and other responsibilities as appropriate for the Academy’s management team.
To perform this job successfully, an individual must be able to perform each essential function at an elevated level. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- PhD in humanities field, with published books and articles and lecturing and/or teaching experience
- Minimum of seven years of experience in and knowledge of one or more areas of the Academy’s fellowship fields in the humanities
- Demonstrated intellectual generosity and maturity, with broad interests and curiosity to be able to develop and lead programs in fields other than their own
- Strong interest in developing or an already existing working knowledge of or familiarity with the sites and monuments of Rome and Italy
- Fluency or high degree of proficiency in Italian, with strong verbal and written skills in both Italian and English
- Advanced administrative, strategic thinking and long-range planning abilities, with strong critical thinking skills and budgetary experience
- Proven ability to represent the institution professionally, to interact diplomatically, and to work productively, with a wide range of internal and external constituents including Fellows, management and support staff, board members, donors, funders, and vendors
- Superior relationship building and interpersonal abilities, with significant mentoring skills and adeptness in influencing others;
- Ability to take initiative and work independently, with significant accountability, motivation, flexibility, willingness to collaborate, and problem-solving skills;
- Exceptional judgment, professionalism, and discretion in handling confidential and sensitive situations and matters;
- Ability and willingness to spend the contract period in Rome;
- Accessibility and availability to work outside of normal business hours in response to urgent and emergency situations, and availability to participate in evening and weekend programs and events.
Salary and benefits are competitive and commensurate with experience.
Please submit a cover letter of no more than 2 pages outlining your interest in the Academy and the contributions you expect to make to the Academy’s mission as well as your most recent CV. Applications must be submitted no later than the close of business on Wednesday, December 6, 2023, to https://aarome.bamboohr.com/careers/51.
Please upload both your cover letter and resume at the above link as PDF files following the naming convention outlined below. Word documents or other file formats will not be accepted.
LASTNAME_Firstname_coverletter.pdf (e.g., SMITH_Jane_coverletter.pdf)
LASTNAME_Firstname_resume.pdf (e.g., SMITH_Jane_resume.pdf)
The American Academy in Rome is an Equal Opportunity Employer.
Director, Classical Summer School
The American Academy in Rome invites applications for the position of the Director of the American Academy in Rome Classical Summer School, beginning in the summer 2024, for a term of three years (2024–2026). Program dates in 2024 are June 16 to July 19.
The American Academy in Rome, founded in 1894, is a not-for-profit organization that provides opportunities for American artists and scholars to pursue projects in close association with the cultural heritage of Rome and the Mediterranean Basin. The core of this group is approximately 35 Rome Prize Fellows, selected each year by rotating juries who review up to 1,000 applications from across the United States.
The Classical Summer School was established in 1923 to benefit high school teachers of Greek and Latin, and graduate students in archeology and philology. Over the years, its participants have become more varied, and now include college teachers and those working in related fields. It is of particular use to teachers and scholars with few opportunities to visit Rome, as well as underrepresented groups in ancient studies. The Classical Summer School is designed to provide participants with a well-founded understanding of the growth and development of the ancient city of Rome and its immediate environs, from the earliest times to the age of Constantine, through a careful study of material remains, art, and literary sources. Considerable time is also spent on discussions of pedagogy, and on integrating knowledge gained on site into the teaching of ancient languages, literatures, and histories.
The Classical Summer School Director is responsible for the selection of participants (in consultation with the Mellon Professor in the Humanities and the Director of the American Academy in Rome); managing and staying within the budget; preparing syllabi, lectures, talks, workshops, conversations, and site visits; working closely with the teaching assistant, and evaluating the students. Duties include:
- Recruitment of participants from high school teachers and graduate students
- Working consciously and deliberately to ensure that participant composition, curricular development, and pedagogical preparation addresses and engages conversations on diversity, equity, inclusion, and accessibility issues
- Organizing lectures, conversations, discussions, workshops, and tours
- Evaluating students
- Coordinating student lodging
- Providing guidance to the AAR on advertising and marketing strategies
- Assisting the AAR in preparing the budget
- Preparing a student survey at the close of the CSS and reporting to the Academy on the Classical Summer School and the students
- Engaging in substantive dialogue on changes and improvements to the Classical Summer School
The Academy will provide assistance on publicity; preparation of guidelines and informational and application materials on the Summer School; general administrative and accounting tasks; assistance for permissions and other local travel arrangements in and around Rome.
- Knowledge of Roman history and material culture from the earliest times to the age of Constantine, museums and sites in and around Rome
- Knowledge of Latin
- Knowledge of Italian
- PhD in a related field (archaeology, classics, art history, Roman history, etc.)
- Considerable experience teaching at the college or university level
- Considerable knowledge of the city of Rome and experience presenting material at museums and sites in and around Rome
The salary is $12,000 with a $1,500 stipend for meals outside of the Academy, transportation in Rome, and other incidental expenses. The Academy will also reimburse the CSS Director up to $1,200 for roundtrip airplane travel to Rome from the United States.
Please apply using this link https://aarome.bamboohr.com/careers/50 by NOVEMBER 15, 2023.
The American Academy in Rome is a EEO/AA/M/F/VET/DISABILITY Employer.
Database Coordinator in Development
Under the direction of the Manager of Development, the Database Coordinator in Development at the American Academy in Rome is based in New York. The position is responsible for coordinating data input and report output in the Raiser’s Edge database. This includes completing tactics to produce annual fundraising appeals, gift processing, data input including Fellows & Residents alumni biographical information, gift reconciliation with the Finance Department, and occasional prospect research within the Development team. They will respond to queries from donors and colleagues in a timely way. To apply, please follow the instructions located in the job description here.
- Enter pledges, gifts, and payments into Raiser’s Edge donor database accurately and in a timely manner
- Enter, update, and maintain AAR data: gifts, biographical information, contact information, attributes, relationships, Fellows & Residents alumni records
- Run data queries and reports; run gift and financial analysis reports; export data to create documents, spreadsheets, timelines, and mailing lists; manage Raiser’s Edge user access
- Implement data-driven procedures
- Manage schedule for Development Department meetings and collect agenda items for discussion ahead of time
- Export lists upon request by the Director of Communications for use in AAR publications and for their distribution
- Coordinate with Manager of Development to draft gift acknowledgments, including writing, generating, and proofing letters and tax receipts, and updating and creating new templates as appropriate
- Manage pledge reminders procedures, including running regular reports to determine outstanding pledges, creating, and sending pledge reminders as needed, and reconciling pledges with the Finance Department
- Coordinate other development mailings, including compiling mailing lists, creating mail merges, working with third party vendors, tracking responses, and managing logistics
- Perform other annual appeal and mailing duties as needed and assigned, such as the annual holiday card and targeted fundraising appeals including planned giving appeals
- Serve as Development Department’s Raiser’s Edge “super user” to support the staff team as a problem-solver, and as liaison to Blackbaud/Raiser’s Edge (vendor). Appropriate training will be provided to achieve this competency
- Coordinate with the Finance Department on implementing gift processing procedures, reconciling contributions, managing, and creating fund codes, and producing and analyzing reports, to maintain consistency of information across platforms and departments
- Perform other database management duties as needed and assigned
- Create and maintain donor lists
- Maintain paper and digital donor files
- Assist with Academy events and programs, including galas and other donor events
- Fulfill other administrative duties as assigned, such as reconciling credit card statements, assembling budgets, booking travel, and maintaining Development Department office supplies inventory
- Contribute to evaluation of vendors for new Customer Relationship System (CRS) donor database system in FY’24
Qualifications and Education
- Bachelor’s degree
- At least three (3) years of professional development experience, preferably in an academic or cultural institution
- Proficiency in Raiser’s Edge, including experience running queries, exports, and reports with an interest in expanding these skills
Skills and Abilities
- Excellent organizational ability, analytical and problem-solving skills, accuracy, and attention to detail, along with demonstrated interest in learning and improving skills
- Strength in effectively managing time and taking initiative, and proven ability to work collaboratively on a small team with concurrent projects and deadlines
- Strong verbal and written communication skills, combined with demonstrated interpersonal skills and professional demeanor
- Ability to interact professionally and work productively with a wide range of constituents including management and support staff, board members, donors, funders, consultants, and vendors
- Excellent judgment and discretion in handling confidential and sensitive information
- High level of proficiency in Microsoft Office applications (including Word, Excel, Teams, and PowerPoint), and Adobe Acrobat
- Availability to work occasional evenings and weekends to staff events and programs