The Institutional Archive was established in 1992 and is currently housed in the New York office. Since 1965, AAR has collaborated with the Smithsonian Institution’s Archive of American Art, completing four deposits of materials, with items ranging in date from 1855 to 2012.
Records from 1855 through 1981 have been microfilmed and are available to the public via AAA (see additional notes on access below). The collection at AAA consists of 65.9 linear feet of material. A finding aid, providing a history of the Academy and a description of the materials held at the AAA, is available below.
Scope & Content
The Institutional Archive at the American Academy in Rome consists of approximately 500 linear feet (434 linear feet at the New York office and 65.9 linear feet at the Archives of American Art) of processed and unprocessed materials, with additional items housed in offsite storage facilities. The physical collection at the New York office contains historical documentation of AAR, thorough minutes from the Board of Trustees and various committees, and the operation records of the Development, Finance, and Programs Departments, including the School of Classical Studies, the School of Fine Arts, and the Summer Session. The archive also includes records of executives, officers, and directors, as well as publications, photographs, newspaper clippings, ephemera, and architectural drawings.
The collection is arranged by record group. There are eight record group structures: (1) Corporate Structure and Documentation; (2) Officers, Directors, and Executives; (3) Operations; (4) Other Collections, Related Entities, and Special Projects; (5) Printed Material; (6) Reference and History; (7) Media; and (8) Artifacts and Memorabilia. These record groups have been separated into Sub Groups, Series, Sub-Series, and, in some instances, Sub-Sub-Series and so forth. The materials include both alphabetical and chronological arrangement.
Please see the Finding Aids below for more detail and contact AAR with any specific research requests or questions with regard to the content in the archival collections.
Rights & Permissions
The American Academy in Rome records are publication restricted. Written authorization to publish must be obtained from the President, American Academy in Rome, 7 East 60th Street, New York, NY 10022. Additionally, “permission for direct quotations must be obtained from the parties originated the statements, or their literary heirs.” (American Academy in Rome records, 1855–2012, bulk 1894–1946, Archives of American Art, Smithsonian Institution.)
The collection at the Archives of American Art (AAA) is unrestricted and open to the public for research (microfilm copies only). A complete finding aid to the collections is available on the AAA website.
The Institutional Archive in the New York office is closed to the public. This archive is available to the general AAR community during staffed hours and is open to qualified researchers and scholars from throughout the United States and abroad. Appointments are necessary for all researchers who wish to consult archival and manuscript materials. All researchers must provide a valid photographic identification card.
Photocopies or scans for requests made by Fellows, Affiliated Fellows, Residents, or any other close associates of the Academy will be facilitated free of charge, unless the request is a voluminous one. For detailed research requests and general requests from individuals not affiliated with the Academy, there shall be a charge of $1.00 per page for copying or scanning and the labor costs affiliated with each request.
Credit line for materials deposited with the Archives of American Art
American Academy in Rome records, 1855–2012, bulk 1894–1946, Archives of American Art, Smithsonian Institution.
Credit line for materials held at the Academy’s New York office
American Academy in Rome records, 1855–2018. American Academy in Rome, New York City.
Researchers may contact the consulting archivist at archives [at] aarome.org for all inquiries.
Sensitive Materials Statement
Archival records may contain materials with sensitive or confidential information including, but not limited to, administrative records, personnel files, financial documents, development files regarding bequests and donors, and Board of Trustees meetings and minutes. As a result, restrictions by the archivist will be placed on the above records if they are less than thirty-five years old. Researchers are advised that the disclosure of certain information pertaining to indentifiable living individuals represented in this collection without the consent of those individuals may have legal ramifications (e.g., a cause of action under common law for invasion of privacy may arise if facts concerning an individual’s private life are published that would be deemed highly offensive to a reasonable person) for which the American Academy in Rome assumes no responsibility.
American Academy in Rome. The American Academy in Rome, 1894–1914. New York: Printed by private subscription, 1914.
American Academy in Rome. Annual exhibition of the American Academy in Rome. Catalogue of the ... Annual Exhibition of the American Academy in Rome. New York: Knickerbocker Press, 1896–96.
American Academy in Rome. Competition for the Prize of Rome in Architecture, Sculpture, Painting and Music: Rules Governing the Beneficiaries; Course of Study. [Rome, Italy?]: The Academy, [19--?].
American Academy in Rome. [Descriptive pamphlet.] New York: The Academy, 1904.
American Academy in Rome. [Origin and development, objects, etc.] New York: The Academy, 1910.
American Academy in Rome, Benjamin G. Kohl, Wayne A. Linker, and Buff Suzanne Kavelman. The Centennial Directory of the American Academy in Rome. New York and Rome: The Academy, 1995.
The American Academy in Rome at the New York World’s Fair and the Golden Gate Exposition, 1939. New York: The Academy, 1940.
Annual Report. New York: The Academy, 1911–1940.
“Annual Report.” Bulletin of the Archaeological Institute of America III (1911–1912).
Annual Report of the Managing Committee of the American School of Classical Studies in Rome. [Rome: American School of Classical Studies, 1896–1912].
Capodiferro, Alessandra, Lavinia Ciuffa, and Marco Delogu. A Question of Time: American Academy in Rome 2009–2010. Rome: Punctum, 2010.
Geffcken, Katherine A., and Norma W. Goldman. Janus View from the American Academy in Rome: Essays on the Janiculum. New York: American Academy, 2007.
La Farge, C. Grant. The American Academy in Rome. 1927.
La Farge, C. Grant. The American Academy in Rome, Twenty Fifth Anniversary. New York: American Academy in Rome, 1920.
La Farge, C. Grant. History of the American academy in Rome. New York: The Academy, 1915.
Van Buren, Albert W. and Stanley B. Lothrop. Classification of the Library. Rome: The Academy, 1915.
Brody, Martin, ed. Music and Musical Composition at the American Academy in Rome. Rochester, NY: University of Rochester Press, 2014.
Dickison, Sheila K., and Judith P. Hallett, eds. Rome and Her Monuments: Essays on the City and Literature of Rome in Honor of Katherine A. Geffcken. Wauconda, IL: Bolchazy-Carducci, 2000.
Huemer, Christina. “American Academy in Rome Library.” In International Dictionary of Library Histories, ed. David H. Stam. Chicago: Fitzroy Dearborn Publishers, 2001.
Griswold, Ralph E. “A letter from Rome: Life at the American Academy Viewed by a Returning Fellow.” Landscape Architecture (April 1950, vol. 40:3): 123–26.
Newton, Norman T. “The American Academy in Rome.” Horizons (March 1925, vol. 1:2) 5–9.
The Training of American Students of Architecture and the American Academy in Rome, Together with Sketches of the French Academy. Washington: Government Printing Office, [1903?].
Valentine, Lucia N., and Alan Chester Valentine. The American Academy in Rome, 1894–1969. Charlottesville: University Press of Virginia, 1973.
Williams, A. Richard. Sixty Years in Perspective: the American Academy in Rome. Rome: [publisher not identified], 1999.
Windholz, Angela. Et in academia ego: Ausländische Akademien in Rom zwischen künstlerischer Standortbestimmung und nationaler Repräsentation. Regensburg: Schnell and Steiner, 2008.
Yegül, Fikret K. Gentlemen of Instinct and Breeding: Architecture at the American Academy in Rome, 1894–1940. Oxford: Oxford University Press, 1991.
In addition to its voluminous Photographic Archive, the archives located in Rome consist of materials dating back to the first half of the twentieth century, in the form of manuscripts, papers, correspondence, diaries, and guest books, from such classicists, architects, and muscologists as Gorham Phillips Stevens, Albert William Van Buren, and William Oliver Strunk. Below is a listing of these materials. Please contact Sebastian Hierl, the Drue Heinz Librarian, at s.hierl [at] aarome.org for research requests.
American School of Classical Studies in Rome
- Annual report of the managing committee of the American School of Classical Studies in Rome. 17 vols. in 5. 1st (1895/96)–17th (1911/12). Extracted from the American Journal of Archaeology, s. 1, v. 1 (1897)–12 (1908) and from the Bulletin of the Archaeological Institute of America, v. 1 (1909/10)–4 (1912).
- Catalogue of the Museum of the American School of Classical Studies in Rome. Manuscript. 1907. Handwritten inventory by Austin Morris Harmon, with additions and corrections by Richard Norton.
Continued by: American Academy in Rome, The Museum, Inventory of Acquisitions [1924–59].
American Academy in Rome Museum
- Inventory of Acquisitions. Manuscript. Handwritten inventory by Albert W. Van Buren, with additional notes in other hands. Covers 1924–59.
Continues: Catalogue of the Museum of the American School of Classical Studies in Rome.
American Academy in Rome
- Register of the American Academy in Rome. Manuscript. 2 volumes. Register of Fellows and Summer School participants, with addresses, 1930/31–1979/80. Also includes the names of director and professors for each year. List of directors, professors-in-charge, and annual professors, 1919/20–1939/40.
- Amacadmy: the Newsletter of the American Academy in Rome. Vol. 1, n. 1 (June 1978)–fall 1990; 1991–94.
- Society of Fellows newsletter. December 1986–Spring 2005 discontinued. Online for 2001–9.
- Scrapbook of newspaper clippings describing history, buildings, gardens, activities and events (exhibitions, concerts, conferences, lectures), fellowships, people, and daily life at the American Academy in Rome. 1981–2004.
Also includes one clipping from 1958 and one from 1978.
To highlight: an interview with the American poet Anthony Hecht and a talk with the artist Philip Pearlstein (1981), clippings about a photographic exhibition on Ezra Pound and an interview with Sophie Consagra (1982), Gore Vidal informal talk (1983), clippings about the Villino Bellacci history and Duilio Cambellotti (1993), an interview with the Nobel Prize for Literature Josif (Joseph) Brodsky, one with Cristina Puglisi (library renovation supervisor), clippings about Hillary Clinton and Oscar Luigi Scalfaro visit and the renovation of the American Academy, an article on Robert Venturi and a talk with the director Adele Chatfield-Taylor (1994), the exhibition L’architettura sacra angioina nel Regno di Napoli 1266–1343 (1996), clippings about the photographer and scholar Georgina Masson and Keith Haring exhibition (2003).
Newspapers clippings, & c. 1935-6-7-8. Scrapbook of newspaper clippings, concert programs and photographs documenting events and fellowship at the American Academy in Rome, 1935–38, during the directorship of Chester H. Aldrich (1871–1940). Also includes one clipping from 1934 and one from 1972.
American Academy in Rome. Villa Aurelia
- Villa Aurelia visitors book. Manuscript. Signatures of visitors to the Villa Aurelia, Rome, 1911–14.
- Villa Aurelia, Rome. By Bruno Zevi, architect (1918–2000). 19 leaves of plates: plans, mounted photos (ca. 1948). Measured drawings (1:100) and photographs documenting the condition of the Villa before the restoration of 1947–48 and the new plan.
- Villa Aurelia, Rome / replanned by Dr. Bruno Zevi. 19 leaves of plates: plans, mounted photos (1947?). Drawings and photographs documenting the restoration work going on, the condition of the Villa before and after the restoration in 1947–48 and the new plan.
2 large folios.
Daehn, Ketounia de. – Italian language teacher. She was the wife of Peter de Daehn, librarian of the American Academy in Rome (1948–61).
- Memory books. Manuscripts. 2 volumes (1923–37; 1938–57). Her memory books contain photos, signatures, drawings, and other memorabilia, many of them from persons associated with the Academy.
Stevens, Gorham Phillips. – Architect and archaeologist (1876–1963). Director of the American Academy in Rome (1912–13 and 1917–32); later director of the American School of Classical Studies of Athens (1939–41) and acting director throughout World War II. Dedicated to the study of Greek architecture and topography of the Acropolis, he published works about the Erechtheion, the Propylaea, and the Parthenon.
- Diaries. Manuscript. 7 volumes. November 6, 1911, to October 1, 1932. There is a transcription of the first volume in print (November 6, 1911, to May 24, 1916) by Christina Huemer, Drue Heinz Librarian Emerita.
- Correspondence. 1912?–1927?. Not ordered.
Strunk, William Oliver. – Educator, musicologist (1901–1980). He was the first professor of musicology at Princeton University. Visitor at the American Academy in Rome (1943–51). Donated his private library of c. 950 volumes to the Academy in 1974.
- Papers (manuscript). 1 volume, 9 binders, 7 boxes, 1 portfolio. Notebooks, manuscripts of essays, correspondence with scholars and editors, music transcriptions, Strunk’s own musical compositions, legal and financial papers.
Correspondence (1937–75): several papers not chronologically ordered. Course notes. Research notes. Scores. Transcriptions.
Described in: Remembering Oliver Strunk / edited by Christina Huemer and Pierluigi Petrobelli. Hillsdale, NY: Pendragon, 2005.
Van Buren, Albert William. – American classicist (1878–1968). He was a Fellow of the American School of Classical Studies in Rome, 1903–6, and later served as associate professor and librarian of the School; subsequently he was librarian (1913–26) and professor of archaeology (1923–46) at the American Academy in Rome. Elizabeth Douglas Van Buren, his English wife, was an archaeologist.
- Papers of Albert W. and Elizabeth D. Van Buren. 4 boxes, 2 portfolios of oversized materials. General correspondence (1904–67) divided into different periods. Correspondence about publications. Information about the E. Van Buren collection at Smith College. Personal correspondence. Photos and documents. Memorabilia, including guest books (January 20, 1931, to October 29, 1961), diplomas, personal objects.
Allied Military Government. Division of Monuments, Fine Arts, and Archives
- Reports and papers. Mixed media. 2 boxes, 1 folio, 1943–Memoranda and reports. Lists of monuments in Italy. Other publications about history, art, and architecture in Italy. Soldier’s guide to Italian towns. Civil affairs handbooks.
Mimeographed and published reports of the Allied Military Government and the Allied Commission relating to monuments in Italy and other European countries during and just after World War II.
Some documents labeled “Confidential” or “Restricted.”
Italia. Ministero per i beni e le attività culturali. United States Army Service Forces
- Cultural property protection. Mixed media. 1 box, –2009. Civil affairs arts, monuments and archives guide. Publications about heritage resource preservation. Includes bibliographical references.